Video conferencing is a powerful tool that helps one gain control over the flow of communication. It uses multiple channels of communication like text and audio, while also using video to make the communication more personal. However, video conferencing is not secure enough to be used for certain sensitive businesses. Banks and financial institutions are among these businesses. Banks, for instance, cannot use video conferencing for sensitive communication. They are forced to use other, less conventional methods.
In the modern day and age, data is the new currency. You don’t have to worry about the size of your business. If you have a business, chances are that you have information that you don’t want to get into the wrong hands. This makes computer security a very important topic. We have discussed computer security in the past and in this blog, we will look at different computer security themes to use when you are video conferencing.
Video conferencing has become an increasingly important part of business communications. With the advent of cloud-based video conferencing, there is no longer a need to purchase expensive hardware like cameras, microphones, and webcams. This blog looks at different computer security aspects that are important when working with video conferencing.
Computer Security Themes for Video Conferencing Usage: Protect Your Business from Spying Eyes
When you’re on your own, you can monitor what others can see, but if you’re in a large meeting or conference room, with dozens of other people using the same equipment, how do you protect yourself from snooping eyes? Video conferencing equipment and services offer some unique opportunities to guard against unauthorized access and to ensure the security of your information over the internet. Here are some computer security themes that you can use to protect your business from spying eyes during video conferences.
Using video conferencing can save your business time and money, as well as create opportunities to strengthen relationships with clients and partners. This doesn’t mean it’s risk-free, however. The fact is, video conferencing exposes your computer and your data to attack cyber criminals and malicious hackers. There are measures you can take to protect yourself from harm, however; check out this guide on computer security themes for video conferencing usage to learn how to start today!
With video conferencing capabilities being included in every smartphone and computer on the market, it’s never been easier to stay connected with your colleagues and coworkers from all over the world. However, that easy-to-use convenience does come with some risks—from hackers to corporate espionage, there are many ways that your business information can be compromised through video conferencing. In order to protect your company from the dangers of video conferencing, make sure to follow these tips.
Secure your meeting room
To ensure the security of your video conference calls, there are a few things you can do. First, make sure that your meeting room is physically secure. Only authorized personnel have access to the room, since doors and windows are locked. Second, use a strong password for your video conferencing software, and make sure that it is changed on a regular basis.
Third, encrypt your video calls using a reputable service. Video calls should never be used to share sensitive information. If you need to discuss something confidential, set up a separate phone or in-person meeting first. Finally, be aware of cameras or other recording devices in the room. If possible, cover them with something like an eyeglass case so they cannot be used to spy on you and your clients.
Avoid letting attendees call in
If you’re using video conferencing for your business, it’s important to be aware of the potential security risks. Here are some tips to help you avoid letting attendees call in and eavesdrop on your conversations:
- Before each meeting, identify which computers will be used by each participant and set their recording settings accordingly;
- Make sure that all cameras are directed away from other participants and they don’t record anything more than the individual at the computer;
- Use a video conference platform that doesn’t allow participants to call in (you can also use audio only);
- Make sure that any shared document is password protected.
Don’t overshare sensitive info
When you’re using video conferencing for business purposes, it’s important to be aware of the potential security risks. It’s important not to share sensitive information with someone who shouldn’t have access to it inadvertently. Here are some computer security themes to keep in mind when using video conferencing tools like Skype and Zoom.
First, avoid mentioning private info on your screen—things like passwords or Social Security numbers—while on a call. It’s also smart to keep sensitive documents minimized so that they’re not visible on your screen during a call; if you’re collaborating with others, do this together before the meeting starts so that everyone is on the same page and avoids miscommunication down the line.
Set up two-factor authentication
Two-factor authentication is an important security measure that you should take to protect your business. By setting up two-factor authentication, you can be sure that only authorized users will be able to access your account. Additionally, two-factor authentication can also help to prevent data breaches by adding an extra layer of security.
Use screen sharing sparingly
While screen sharing can be a great way to collaborate with colleagues or customers, it also presents a security risk. Any time you share your screen, you’re giving others access to your computer and all of the information on it. Therefore, you should only share screens with people you trust and use screen sharing sparingly. Whenever you share your screen, disable any sensitive information you don’t want others to see. And if possible, use a password-protected screen sharing program to add an extra layer of security.
Conclusion
We understand that security is a vital part of using a cloud video conferencing service. With that in mind, a recent blog post by the Cisco Connected World Technology Team offered some great security tips for businesses that are looking to use cloud video conferencing services. These tips are always helpful to remember, especially for those who are new to video conferencing and how it can improve security practices. We hope you were able to learn something new that can help you use your video conferencing software more effectively.
